What is Digital Signature- How it works, Benefits, Solution ….

If your company is handling a large number of physical documents on a day to day, you must consider adopting digital signatures. they'll not just pave the thanks to a paperless future, they'll also make your workflow more efficient and increase productivity, saving you time and money.

A digital signature could be a mathematical code for demonstrating the authenticity of digital messages or documents that allows you to sign a document electronically and validates the signer. they're often compared to fingerprints because they contain a unique set of data that are used for identification purposes.

Benefits of Digital Signature

• Saves Time:- You did not need to await your manager to return from a vacation or conference for that signature. Digital Signature makes sure that businesses save on cost and time with documents and contracts signed off with a click of a button. There are huge savings in cost and time especially when the person required to sign is in a geographically different area. Documents will be signed off almost instantly, from anywhere. Be it a tablet, phone, or computer, digital signatures can seamlessly ensure this otherwise tedious task is wrapped up in minutes.

• Cost savings: - The implementation of digitalization features a cost, but, within the end of the day, you'll find yourself saving money. With a digital signature, sending paper documents makes no sense. Therefore, printing and delivery/shipping costs will go down. there'll be also savings in other indirect costs like filing, rekeying data, archiving, or tracking and within the expenses related to the processing of confidential files. the utilization of digital signature also will help to cut down on environmental waste as a consequence of the drastic reduction of the paper your organization will use.

• Workflow efficiency:- With lesser delays, these signatures ensure better efficiency in workflow. Managing and tracking documents is easier and faster. Processes that use to require months from the time a document is requested until it's received can be done in considerably less time. They also make it easier to arrange information and documents, because there aren’t any physical papers to sift through. searching through digital documents is simpler and faster than searching through paper documents stored in file cabinets or boxes. Another benefit is that you simply are going to be better ready to track documents. Some software even sends signers a reminder email if a document has not been signed yet.

• Better Customer Experience:- Digital signatures provide the convenience of signing important documents where ever a customer or the person to sign is located. Salespersons don't need to await the customer to return to the bank or office. Documents can be signed off at the doorstep. this can be ideal, especially in remote areas and smaller townships providing improved and personalized services. The customer has the liberty to be anywhere, and have interaction with a corporation, making services and businesses much more easy, quick and user – friendly.

• Security:- When it involves signatures, authenticity, and security is a priority. Digital signatures reduce the danger of duplication or alteration of the document itself. Digital signatures make sure that signatures are verified, authentic, and bonafide. Signers are given PINs, passwords, and codes that will authenticate and verify their identity and approve their signatures. Time stamping provides the date and time of the signature and thus provides a track of the document, minimizing any risk of tampering or fraud. security measures embedded in digital signatures make sure that documents haven't been altered without authorization.

The Solution in Digital Signature

1) Digital Signature Integration 

Digital Signature Integration software is that the most affordable, secure, and simple electronic signature solution for high end automated software’s.which can Easily be integrated with SAP, Oracle, and any ERP software. It also provides a complete automated solution from PDF creation. And it even Sends Emails to the recipients, with complete tracking. This Software Automatically manages and stores all electronically signed documents in one place.

Using this product you can quickly sign multiple PDF files (bulk sign) by selecting input and output directory. this can be ideal for batch signing of a large number of corporate documents instead of signing all individually. Document Certification – once you certify a PDF, You indicate that you simply approve of its contents.

2) Bulk PDF Signer

Bulk PDF Signer is a desktop product that is specially designed to connect digital signatures to PDF documents or it is used for Digital signature that allows PDF documents.

The digital signature appears in-line with the PDF document making it possible to verify the signatures without using any third-party verification utility. The recipient of the digitally signed PDF document can easily read the document while checking the Integrity, Authenticity, and Non-Repudiation aspects, using just the Acrobat Reader. The Acrobat Reader can be used to verify the signed PDF documents.

PDF Signer is used to signing PDF files multiple times by selecting input and output directory. The tool supports the bulk signing of PDF documents available during a configured input directory and therefore the signed PDF documents are placed within the configured output directory.

• Bulk PDF signer is integrated with the different software Oracle, Tally, SAP, ERP, etc.
• Finance Documents: Invoice, P.O, Credit & Debit note, Contracts, Agreement.
• H R Documents: Offer letter, Form 16 (A/B), appraisal letters, relieving letters, experience Letters.

3) Auto PDF Signer

Auto PDF Signer is a bulk document signing software which is used to digitally sign PDF documents automatically. It easily offloads your document signing efforts to completely unattended environment.

It can easily sign PDF documents across multiple departments and across multiple signatories. Auto PDF Signer is a strong and scalable document signing software that will digitally sign PDF documents like invoices, tenders, business contracts, Form-16, etc.

Conclusion: -The benefits of digital signatures have more offices and corporations choosing them to form their workplace more efficient and secure. Digital document management systems can help your organization save time, money, and space providing better security while improving productivity and reducing paperwork.

For more details click here “www.dscsigner.in”